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Managing Group Meetings

Managing Group Meetings

MANAGING SMALL MEETINGS: Keep the size of the meeting as small as possible. The larger the group, the more complicated communication becomes and the more garbled the purpose may get. For example, with a group of two, there are two communication channels, add a third person and six channels have been created. With each additional person, the number of communication channels increases exponentially. When selecting participants for the meeting, consider the following criteria: -- expertise in the topics -- contribution to the discussion -- pre-existing personal conflicts -need for new information.

MANAGING MEETINGS: Select a time to meet when participants are most likely to be punctual and attentive. The most productive time is generally early morning, after employees have had a chance to drink their morning coffee. The least productive time is usually right after lunch or towards the end of the day when other work remains unfinished.

MANAGING MEETINGS--LENGTH: Set a specific time limit on meetings, ideally a maximum of 1 ½ hours. Get into the habit of starting the meeting on time, regardless of attendance. If you wait for late comers, you penalize present attendees, and encourage tardiness. Adjourn the meeting at the appointed time, even if all items on the agenda have not been completed. You can always reconvene at some other time.

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