|
|
|
|
|
|
|
|
|
|
|
"Where did it go? It was here yesterday. Wait. Here it is. But it looks a lot like the draft I just sent my team members yesterday. I don't remember when this change was made. Who made this change? Why is document tracking so difficult?"
We have all seen it before. Desk space is being invaded by papers and drafts of rather important information that is in a rather unidentifiable order. When it comes to information, businesses know that time is money. Businesses do not want to spend money for hours spent on manual document tracking, which is why most business are searching out document tracking software that keeps all of your drafts, reports, and other important informational documents in order. Document tracking software has literally rescued business from drowning in an innavigable sea of documents.
So, what is document tracking and how do I find the right software to make it happen? You can start by searching "document tracking" on a search engine, and you will find about 167 million pages indexed on document tracking. The good news is that information and products to get your business started on effective document tracking is available. The bad news is that all of that information can be difficult to sift through in order to find the document tracking software that fits your business needs.
Document Tracking
Whether your business specializes in potato chips or automobiles, your business will have departments and teams that work together with management, investors, and clients to produce reports on the market, the budget, the product, the sales, or other important information, and document tracking is the glue that keeps a report together. These reports are meant to bring all parties on to the same page with respect to how the company is running and needs to run.
As these teams and departments compile information and develop reports and presentations, several drafts are sent back and forth between parties and that is when document tracking gets sticky. The desktop, outlook, and the hard drive could very quickly get filled with numerous drafts under numerous titles, leaving you with more questions than answers. Who? What? When? Where? And how? Repeat through your mind as you look over this complex collection of documents. Whether manual or electronic filing has been your method, electronic document tracking can answer all of your document tacking questions.
Let's begin by chiseling down your 167 million choices by examining software that will meet your businesses document tracking needs.
Digital Thread
As you search through the torrent of document tracking software available today you will notice a technology which propels some document tracking software ahead of the rest. This technology is called Digital Thread. Document tracking with Digital Thread means that any document can be tracked through its various edits by a tag in the metadata of the document. As the drafts of the document are sent back and forth, you will always be informed as to the who's, what's, when's, where's, and how's of the document and its changes.
Digital Signature
The Digital Thread has successfully overcome the challenge of document tracking, and now Digital Signature comes into play by displaying in your outlook or whenever you open a document, the who's, what's, when's, where's, and how's of the document and its drafts. Document tracking enables you to know exactly what you are looking for right when you open the document.
Version History
Often times a visual map or a family tree of your document simplifies the document tracking process. Version history puts all of the document tracking pieces together in a genealogy of drafts, which describes the who's, what's, when's, where's, and how's of the document tracking process.
Joe Miller is specialist in online advertising. For more information on document tracking, please visit NextPage.com.
Wind Chimes and more... There are many reasons why good employees quit and go... Read More Why are people changing jobs so quickly these days?Here are... Read More Driving down the road our eyes frequently scan the vital... Read More IntroductionThe role of the Human Resource Manager is evolving with... Read More Too many businesses wait until a crisis occurs before they... Read More To visualise where you are going, is deeper and more... Read More International business is more complex than ever before. Success in... Read More Go into any bookstore and you will find a big... Read More Out of the box thinking is a popular fad today.... Read More Many of you will recognise this quote from the 1960s... Read More Comparing Corporate and Personal goal attainment programs that have developed... Read More Key control, or more accurately the lack of key control... Read More This is a bottom-line environment.Decreasing the downtime of revenue producing... Read More Wow! You're brilliant! You have a great idea. You've looked... Read More Researchers have undertaken numerous studies to look at the connection... Read More As a business asset, they don't sit well on the... Read More We all know people who are like human dynamos. They... Read More Results of Poor Cross Cultural Awareness. Having a poor understanding... Read More Yesterday I look at my calendar and saw that my... Read More Six Reasons to K.I.S.S. "Very often, people confuse simple with... Read More Acknowledgement is about recognition or attention from another person. It... Read More As a recent employee to your job, you are becoming... Read More Writing a safety manual is a tough job and most... Read More Workplace diversity refers to the variety of differences between people... Read More Late last year I was presenting a workshop for the... Read More
Windchimes
for great gifts!
Employee Turnover: Seven Reasons Why People Quit Their Jobs
Proven Secrets to Keeping Your People and Increasing Your Profits
Create Your Dashboard for Success
The Challenges of Human Resource Management
Five Strategies To Strengthen Your Company?s Financial Management
Top Ten Things About Creating a Business Vision
What Cross-cultural Training Can Do for You
Nine Steps to Help You Develop Your Potential
Climb out of the Box - How to Hold Effective Meetings
I Am Not A Number - Why Too Many Change Projects Fail
Comparing Ancient Programs from the East to Modern Programs like Stephen Covey.
Key Control ? Who Has the Keys to Your Kingdom?
Doing More With Less
Try It Out On Your Team First
Examining the Relationship Between Employee Satisfaction and Customer Satisfaction
Business Opportunity - Leverage Your Employees!
How to Build Your Business and Still Take Time Off
Results of Poor Cross Cultural Awareness
Are You Prepared for a Disaster?
Six Reasons to K.I.S.S.
Motivation - It Starts with Acknowledgement
Management Coaching to Improve Relationships with Work Associates
Safety Policy Sample Outline
Diversity in the Workplace: Benefits, Challenges and Solutions
Time Management Tips for Managers
And is isn't hard - it's more about focusing on... Read More
Pinpoint your own blocks to assertiveness: fear of disapproval, need... Read More
Want to hear a fascinating story? Let's sit in at... Read More
Adults are vulnerable to personal and professional embarrassment from poor... Read More
Growing companies must always be ready for the next challenge.... Read More
In management seminars I often compare debt to an infection.... Read More
Having to manage a difficult employee is never fun and... Read More
We live in a relentlessly competitive world. The daily pressure... Read More
Are you uncomfortable with delivering disciplinary action, even involving employees... Read More
Traditionally, in American businesses, the same person occupies the role... Read More
Note: This article was written for a internet business site.... Read More
Are you planning your business or are you... Read More
TEAM DECISION MAKING: Managers who invite participation believe that people... Read More
"Must Project Managers be technically savvy?" This topic always seems... Read More
Have you unintentionally set your business up for failure?No one... Read More
Tis' the season for business and corporate gift-giving! If you... Read More
If you search on Google for "virtual assistant", you'll find... Read More
Keeping the cost of doing business down, yet providing a... Read More
The game of chess has been applauded and taught in... Read More
Sometimes things just happen. Maybe we lose focus and take... Read More
In most industrialized nations, the average age a student graduates... Read More
What do people really find challenging about leading meetings? Here... Read More
FEAR! To what extent does fear rule your life? How... Read More
Media relations can be difficult, but also rewarding. And the... Read More
The difference between leaders is ears. Good leaders not only... Read More
Business Management |