The Importance Of Email Backup

Viruses, software failures, power failures, human errors, hard drive failures are only a few examples of what could destroy the data on a hard drive, including all documents, pictures, emails and other files!

Most home computer users don't need an expensive backup solution; as they only need to burn the folders with important documents and pictures to a CD-RW from time to time; this ensuring that in case of a disaster they can easily get them back.

Togeder with documents and pictures, it's a critical operation to save the emails, attachments, address book and other important data from within the email client; otherwise in case of a computer problem the user will find himself in the impossibility to get them back, and this can be a really unwanted situation especially for webmasters or people who rely on their emails. Unfortunately many people actually start to do backup copies only after they lose data.

This article will explain how one can create a Outlook Express Backup copy ( as Outlook Express lacks a backup function ) This email program is usually installed with the Windows operating system and is probably among the most commonly used email programs today. While using Outlook Express is fairly easy, finding and backing up the emails can be a little more complicated. Since there are a large number of files and folders on a computer running Windows, the first problem is to find the files containing the emails. Outlook Express stores emails in .dbx files and there might be several different dbx files depending on how many email folders you have created in Outlook Express. If you are using Windows 98, you can probably locate your emails somewhere in the Windows directory. In Windows 2000 and XP, emails are usually stored somewhere in the user data or application data folder.

The easiest way to find out exactly where your emails are stored is to start Outlook Express, go to the Tools menu, and open the Options dialog box. In the Options dialog box, select the Maintenance page and click the Store Folder button. Here you can find the path to the folder containing your emails. To open the folder, copy the path and paste in the address field of the Windows File Manager. You should see a number of .dbx files and possibly some other files, too.

After locating the email folder, you can simply select all the files and press Ctrl-C. Then open the folder where you want to keep the backup copies (on another hard disk, a DVD or a network drive, for example) in Windows Explorer, and press Ctrl-V.

To backup the Address Book, you can follow these steps:

• Select Tools | Address Book... from the menu in Outlook Express.

• Choose File | Export | Other Address Book... from the address book's menu.

• Select Text File (Comma Separated Values) as the export format.

• Click Export.

• Select the location you want to export your address book to using the Browse... button.

• Give your backup copy a meaningful name.

• Click Next.

• Select the fields you want to include in your backup.

• Finally, select Finish.

• Click OK.

• Click Close to end the process (successfully, I hope).

Additionally, there are several email backup utilities which can make the backup operation much easier. Outlook Express Backup Genie is one piece of software that can offer peace of mind by creating compact backup copies of emails, attachments, address book, signatures, blocked list, mail rules and settings periodically. The difference between using a automatic email backup utility and manual backups, is that the first can be scheduled to create backups quiet in the background at specified time intervals, and that it will include all email information ( signatures, blocked list, etc ) which otherwise would be more difficult to save. Also if ever the backup is needed, the application will ensure that the restore process is made smoothly. And, it works with top 9 popular email clients. The downside of using a automatic email backup utility is that it costs money, usually about 20-30 USD as one time payment, while the manual backups are ofcourse, free.

The conclusion is that either manual or automatic, backing up emails is a critical operation for every computer user that would regret losing them.

A trial copy of Outlook Express Backup Genie can be found at: http://www.amicutilities.com/outlook-express-backup/

About The Author

Alexandru Marias; alex@amicgames.com

This article will explain how one can create a Outlook Express Backup copy

Dynamite Comes in Small Packages - Tiny Personal Audio MP3 Players Pack Powerful Music Enjoyment

MP3 players are Hot! Playing music has come a long... Read More

Bluetooth Headphones For Your PDA

Nothing is worse than having to negotiate all kinds of... Read More

The Benefits of Open Source

If you are a building a website or a forum,... Read More

Digital Cameras: How Many Pixels Do I Need?

With the bewildering number of digital cameras on the market,... Read More

Enhanced Web Browsing With Toolbars

As the Web grows more crowded and just plain "noisy"... Read More

10 Tips to Stay Safe and Secure Online

The Internet can be a dangerous place.While you're enjoying the... Read More

Put Order and Information into File Names

Unless you place your faith in internal search engine software... Read More

10 Easy Steps to Speed Up Your Computer - Without Upgrading

1. Empty the Temp directory regularly. To do this, make... Read More

Maintain Your Computer ? Keep Your Business Running

Maintaining your computer is extremely important ? especially if you... Read More

Are You Putting Off Productivity?

I recently took a good look at what was keeping... Read More

Linux Power Tools - Great Tools to Make System Administration Easy

World War II - Germany decided to attack Poland. Poland... Read More

The Newbies Guide to Personal Computer Maintenance

When you turn on your computer, does it act like... Read More

Improve PC Performance - 6 Tips You Must Know

Are you frustrated with your PC?Is it feeling sluggish or... Read More

Looking For an MP3 Player?

If you don't have an mp3 player, and even if... Read More

Portable Technology: Getting to Know the Treo

Up until the recent past, those who wanted to take... Read More

PC Tools Youd Never Think You Need

Do you use Windows standard uninstall feature? How do you... Read More

The Benefits of the New Firefox Browser

You probably heard of the new Firefox browser version 1.0... Read More

Cisco CCNA Certification: Five Things To Do DURING The Exam

There are plenty of articles out there about how to... Read More

Toshiba Wins Hollywood Support for the HD DVD format

What led them to this choice, as all four studios... Read More

What?s the Difference Between Plasma TVs and LCD TVs?

Plasma and LCD TVs are the latest trend in home... Read More

PDA Bible Free Download

Your Bible At Your FingertipsIt is fairly easy to find... Read More

Font Organizers Review, Part I

Do you know how many fonts are currently installed on... Read More

How To Become A True CCNA

I've worked my way from the CCNA to the CCIE,... Read More

What Does That Error Message Really Mean?

Surf the 'Net for about 10 minutes and chances rate... Read More

Why There Are Color Differences in Printing from Your PC

This article describes the basic properties of color, what the... Read More